Preliminary Agenda

To assist in your participation at HPEC 2002, we request that you submit the following information:

	Invited speaker's biography	Email to jdaneu@ll.mit.edu by 23 August 2002
	Electronic version of presentation viewgraphs (Power Point format): Presentation/Viewgraph Guidelines	Email to jdaneu@ll.mit.edu by 23 August 2002
	Authorization Disclosure Form to publish the presentation viewgraphs in the Proceedings	Fax to Jane Daneu at 781-981-2517 by 6 September 2002
	Copyright Release Form	Fax to Jane Daneu at 781-981-2517 by 6 September

Presentation Guidelines

The workshop sponsors and participants appreciate clear and legible presentations. In addition, the presentations themselves will constitute the published proceedings. Therefore presenters are required to submit charts of the highest quality. Toward the goal of consistent quality and legibility, we ask that presenters adhere to the following guidelines when preparing their viewgraphs.

Complete guideline package available in pdf.

VIEWGRAPHS

Typeface

• Set regular text using a bold 18-point font. A bold sans serif font such as Helvetica is preferred for its readability in a large auditorium.
• Other sized fonts may be used as necessary, such as bold 24-point for titles, bold 16-point for sub-points, etc. However, do not use a font size smaller than 14-point, and always use bold fonts.

Format

• Visually center all viewgraphs within a 9" by 7" area, with at least a 1/4 inch margin inside the frame.
• Orient the viewgraphs horizontally (landscape).
• Limit your viewgraphs to 10 lines of text. Wider comprehension is aided by succinct visuals.

GRAPHICAL MATERIAL

Graphs and Tables

• Use 2-point rules for curves. Do not use line widths smaller than 1-point anywhere on graphs or tables.
• The same rules for fonts above applies to text within all graphs and tables. It is recommended that axis labels and table headings be set with at least a 16-point font.

Images

• Ensure that all images such as photographs, artwork, etc., can be photocopied legibly. High contrast images are more easily reproduced.
• Ensure that all text appearing in the image is large and legible.

PRESENTATION FORMAT

• Viewgraphs will be displayed on a large screen behind the speaker by a professional projectionist. Speakers are provided with a podium, microphone, laser pointer, and a queuing button for the projectionist.
• To assist the projectionist, electronic presentations should be in Microsoft Power Point. If you will be using hard-copy format, all viewgraphs should be placed within frames and clearly number the frames.
• For non-viewgraph visuals, please contact Ms. Jane Daneu at (781) 981-4842 to make arrangements. Electrical outlets and a 5' x 3' table can be provided for demonstrations. If you are planning a demonstration, please contact Ms. Jane Daneu by 23 August 2002 so we can prepare the facility.

SAMPLE SLIDE

For more information regarding HPEC 2002, please visit our web site at www.ll.mit.edu/hpec

 

Last modified: July 11, 2002
© MIT Lincoln Laboratory. All rights reserved.